Advisers

Kimberly Joyce B. Embile, LPT, MAT

Discipline

Accounting And Finance

Abstract

This study examined the record-keeping and data management practices of Nileve Accounting Services and their effect on administrative efficiency. Effective management of records and data ensures accuracy, security, accessibility, and regulatory compliance. However, small and medium-sized accounting firms often face challenges adopting digital systems due to limited resources, heavy workloads, and reliance on paper-based methods. These issues may reduce efficiency, emphasizing the need to assess current practices and identify improvements. A descriptive-quantitative research design was employed to gather measurable data on administrative functions. A structured and validated survey served as the primary instrument. Twenty (20) employees of Nileve Accounting Services, directly involved in record-keeping, data handling, and administrative tasks, were purposively sampled to ensure relevant experience. Collected data were analyzed using frequency distribution, percentages, weighted mean, standard deviation, and regression to identify patterns, trends, and relationships. Findings showed that Nileve Accounting Services maintained effective record-keeping, with records that were accurate, timely, and easily accessible. Respondents agreed that records were well-organized and simple to retrieve. The use of digital tools, strong security measures, and interdepartmental coordination were rated positively. However, challenges such as time constraints, heavy workloads, and partial reliance on manual systems persisted, indicating areas for further improvement. Results showed a significant relationship between record-keeping, data management, and administrative efficiency. Effective practices enhanced workflow, reduced errors, and supported timely decisions. Identified challenges emphasize the need for improved digital integration, staff training, and standardized procedures to further strengthen administrative efficiency and overall organizational performance.

Keywords

digital tools, administrative efficiency, record-keeping practices, data management, accounting firm, data security and confidentiality, organizational efficiency, small and medium-sized ente